How to Write a Quick Resignation Letter (Sample + Examples) – Zippia

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It is professional courtesy to give your employer two weeks’ notice when you resign. Sometimes this is not an option and immediate resignation is the way to go.

If you want to leave your job immediately, we have resignation letter writing tips, resignation letter examples, reasons for immediate resignation, and tips to keep in mind.

Essentials

  • To write an immediate resignation letter, make sure you write a letter with the details of your immediate resignation.

  • A two-week notice letter is sometimes optional. If unforeseen circumstances arise such as family problems, an unsafe workplace, or restricted employment, immediate resignation is the best course of action.

  • Keep things as professional as possible between co-workers and the employer to preserve those professional relationships for future use.

How to write a resignation letter immediately with a template and example

  1. Fixed letterhead. Use a business letter here, which means removing the subject matter of the letter. This should include your name, location, information, and date. For a real letter, put these things at the top. In an email, you can put this at the bottom, after you quit.

  2. Hello with the intention of resigning. There’s no need to be fancy here; simple “Dear [supervisor/manager’s name]” will suffice. Follow this with a statement that you are leaving X and give the date of your last day of employment.

  3. Body. This is your chance to explain your situation a little. It should come as no surprise that leaving immediately can lead to conflict, confusion, and maybe anger at your boss, so try to keep this part positive. Here’s what you should include in your body:

    • More information. You don’t have to tell your boss every reason, but if you want to leave on good terms, it’s a good idea to give them an overview of the situation. Provide information that you are comfortable sharing.

      If there’s no part of your feelings that you feel uncomfortable sharing, the old “personal reasons” cover all bases. Remember that you can write this letter with real conversations or informal emails to the right people.

    • More information about the changes. Here’s a possibility: you don’t want to say you’re going to support change if you have no intention of doing so.

      Instead, you want to say you’re available to answer emails asking you about how you’re doing on other projects, how your replacement is supposed to work, and provide any documents the company needs to keep day-to-day operations afloat. together.

      Maybe you don’t feel bad about leaving your co-workers in danger (hell, maybe your relationship with these people is the reason for your immediate resignation), but how you deal with this difficult situation will be your employer’s lasting opinion of you – try to make it as positive as possible.

    • Explain how you appreciate it. This is where you say thank you for being given the great opportunity to work for the company. Think about the skills your employer has given you and why you enjoy working there. Don’t go over the top and give too many compliments – 1-2 quick sentences will do.

      If you want, you can thank people personally in detail later, in person, or in personal emails to people who have had a positive impact on your career.

  4. Legal exit. There are no surprises here; complete your letter with a signature (for example, “Sincerely”) and provide your signature and printed name (do not include a signature if it is an email). You can also include more compliments (“Thank you for the opportunity…”), but judge this inclusion based on the compliments you’ve already provided in the body paragraph.

    If you are comfortable with it, also let your boss know that you are available to contact them if they need help with the transition.

  5. Be professional. In most cases, employers are interested in immediate resignation. Manage this by being as polite and professional as possible in the letter.

    Remember, this is an official document that shows you have been fired, and it will likely be kept in an employment file that can be shared with future employers. Take it seriously and don’t give anyone a reason to think your letter was bad.

  • Example:

    Beloved [Recipient’s name],

    Please accept this letter as notice of my resignation as [job title] to [company name] on [final date]. I’m sorry I couldn’t provide more information, but [brief reason for resignation] it has caused me to resign immediately.

    I want to thank you for your help and encouragement in the past [# of years at company]and I wish the best for everyone else [department] the team.

    I will [offer to help with the transition] to help with changes and be available to answer a few questions. You can reach me at [email] or [phone number].

    I appreciate your understanding on this matter, and I appreciate my time working on it [company name].

    Sincerely
    [Your name]

  • Example:

    Donald Duck
    20 Mickey Lane
    Oakville, CA 55455
    (987)-654-3210
    dduck@aol.com

    June 1, 2020

    Mickey Mouse
    Sales Manager
    Looney Tunes
    5 Elm Street
    Valhalla, CA 99099

    Dear Mr. Mouse,

    I am sorry to inform you that I am resigning from my position as a Sales Representative at Looney Tunes and will be working immediately. My last day will be tomorrow, June 2, 2021. I apologize for not being able to provide full notice, but my personal reasons have made me resign with immediate effect.

    I want to thank you for the opportunity to work at Looney Tunes for the past three years. My work here has proven to be a valuable experience that has helped me grow personally and professionally. I will miss working with my colleagues and clients, with whom I have developed close relationships during this time.

    I will complete my final projects and make sure all files and documents on these projects are available to you and the rest of the team. I will be available to help with changes via email or phone for a little while over the next week.

    Thank you for your understanding on this matter. I’ve had a great time working at Looney Tunes, and I’ve appreciated having you as my assistant director in all my endeavors. It’s not my intention to discredit the company and you want Looney Tunes to continue to be successful in the future.

    sincerely,
    Donald Duck

There are many valid reasons why someone may need to resign without providing a high-level notice. While it’s not a good idea to go into too much detail about your reasons in a cover letter, it helps to be clear in your mind if you choose to explain your decision.

Common reasons for immediate resignation include:

  • Family suddenly

  • Mental health

  • Medical issues

  • Personal problems

Factors related to the workplace include:

  • Unsafe work environment

  • Emotional, physical, mental, or sexual abuse

  • Unlawful or inappropriate work practices

  • Breach(s) or contract

Note that for the above reasons, it may be wise to follow up with reports to regulatory agencies. It is also good to know that it is possible to receive unemployment after you quit your job if you can show that you tried to solve the above issues but your employer did not give you enough answers.

Although resigning without notice is not a good idea, there are some steps you should take to make sure you resign your post properly:

  1. Talk to your boss. There’s no getting around the fact that this is going to be a difficult conversation. Start and schedule a meeting as soon as possible; even an extra day or two of notice will go a long way toward making the transition easier for you and your employer.

  2. Give reasons for leaving. Leaving your job immediately is not appreciated by employers who will be left behind in your absence. The least you can do is explain why you left immediately.

    Otherwise, your boss will think the worst: that you have not taken care in planning and you have put the company in a difficult position for no other reason than your own laziness. You don’t need to go too deep into giving a reason, but anything is better than walking away immediately without any reason.

  3. Prepare as much as you can. Although two weeks’ notice may not make sense in your circumstances, you should aim to give as much notice as possible.

  4. Submit your resignation letter. These are official documents that will be kept in your personnel file, and it is important that you submit them in order to leave as professionally as possible.

  • A lot of information. You don’t need to provide medical appointments or details about a family emergency. This is a valid document, and you don’t owe your employer any trouble – the facts you can provide are good enough.

    And if you choose not to include your reason for leaving, that’s fine too; as long as your name, title, and end date of employment are clearly stated, you have submitted a valid resignation letter.

  • Bad things. This is not the time or place to vent your grievances to bad co-workers/managers or disrupt your company’s operations. If you feel obligated to tell someone or an HR test or a management team, do so, but don’t be critical in your resignation letter.

  • Questions about salary or benefits: If you want to know about your last paycheck, what’s happening with your benefits, or how to top up your 401k, talk to HR or payroll. This letter is not the place for such questions.

  • Promises you can’t keep. It’s great to help you with the transition, but be realistic. If you have no intention of answering emails or answering phone calls from your soon-to-be employer, don’t mislead them. Think about what you are willing to do and don’t give anything more than this.

  • Mistakes. It goes without saying that you want your final proposal to be flawless, so proofread your letter carefully to make sure there are no typos or grammatical errors.

Final Thoughts

Resigning without a good resignation letter may not be a good idea, but there is a way to pull it off successfully. Writing a resignation letter is a polite and professional way to leave your position without burning your bridges completely.

Don’t miss an opportunity that is right for you.