How to Write a Resignation Letter – Zippia

Photo of author
Written By pbcoreresources

Lorem ipsum dolor sit amet consectetur pulvinar ligula augue quis venenatis. 

Retirement can be a wonderful experience. After many years at a company, you want to leave the right path.

To do this, you must inform your company about your retirement plans in a respectful manner. This means writing a resignation letter and telling your company that you are retiring.


  • This should be a letter informing your employer of your retirement.

  • You should express your gratitude and keep any inappropriateness in the letter.

  • You can offer to help if you want, but make sure to say if you don’t want to help to avoid any confusion.

How to write a resignation letter.

How to Choose Your Retirement Letter

  1. Fixed letterhead. Use a business letter here, which means removing the subject matter of the letter. This should include your name, location, information, and date. For a real letter, put these things at the top. In an email, you can put this at the bottom, after you quit.

  2. Hello with the intention of resigning. There’s no need to be fancy here; simple “Dear [supervisor/manager’s name]” will suffice. Follow this with a statement that you are leaving X and give the date of your last day of employment.

  3. Body. Explain that you are retiring and perhaps provide details about your retirement plans (for example, “spending more time with my family…”).

    You should also include how grateful you were to work for the company and how you have grown professionally as a result of your experience. This is when you should let your employer know that you are happy to help with the transition if that is the case.

  4. Legal exit. There are no surprises here; complete your letter with a signature (for example, “Sincerely”) and provide your signature and printed name (do not include a signature if it is an email).

    You can also include more compliments (“Thank you for the opportunity…”), but judge this inclusion based on the compliments you’ve already provided in the body paragraph. Also provide information, including a new address if you are moving, so that your former employer can contact you if needed.

What to Include and Exclude in Your Retirement Letter

  1. Things to include:

    • Your retirement goal and a clear day. Your first line should clearly state that you are taking a break and X day will be your last day of work. Therefore, you should discuss it in advance to make sure that the date suits you and the company. It also helps to have a regular day so you don’t end up leaving your work for longer than you need to.

    • Good things about yourself. Chances are you’ve done some great things for your company during your time there. Briefly explain the time you worked for the company, mention the years you worked for the company and the valuable things you contributed during that time.

    • Appreciation. Thank your employer for the opportunity to work at such a great place all these years. Mention the positive experiences you had and the personal/professional growth you experienced at the company.

    • Change support. Offer to help with the transition in any way you’re comfortable with. If you have already prepared a change plan before sending the letter, briefly explain what you have implemented. This can range from training a replacement in a few days to providing a few workshops over the coming months/years.

    • More information. Make sure your former employer can easily contact you. If part of your retirement plan is moving, be sure to provide your new address.

  2. Exclusions:

    • Fluff. It is good to give a brief idea of ​​all the things listed above, but not to go beyond each part. You are not writing a memoir here. Employers do not want a trip to the Mediterranean. And you don’t have to discuss every task you have in between.

      Keep all of these things in informal conversations and emails to the right people.

    • Bad things. It may be that bad relationships with your boss or co-workers contributed to your decision to quit – don’t mention it here. You are on your way out the door; come out with class and make your final photo perfect.

      Avoid the temptation to burn bridges because you are quitting.

    • Questions about retirement papers. You should research this information before submitting your resignation letter. If there are any details that you do not know, consult with HR or the appropriate department. A resignation letter is not the place for these questions.

    • Unfulfilled promises. You can and should commit to making the transition as easy as possible. But don’t say you’ll be there as a consultant if you have no intention of following through.

    • Mistakes. It goes without saying that you want your final proposal to be flawless, so proofread your letter carefully to make sure there are no typos or grammatical errors.

Retirement Resignation Letter Sample

Let’s take a look at a good template and example of a retirement letter:

[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date You’re Handing Your Retirement Letter In]

[Supervisor/HR Manager’s Name]
[Recipient’s Job Title]
[Company Name]
[Company Address]

Beloved [Recipient’s Name],

Please accept this letter as notice of my retirement from office [Job Title] to [Company] effective at [Date]. This was not an easy decision to come to, but [Brief Reason For Your Retirement].

Starting as a [First Job Title] to [Company Name] [How Long Ago You Started Working At This Company]I never dreamed that I could reach the position of [Current Job Title]. I am proud of my success and the growth of the company during my time here.

Working together [Company Name] it’s been a lot of fun, and the opportunities for personal and professional development are endless. While I am excited to start my retirement with [Reason For Retirement], know that I will never miss being in the company of such amazing people. I want to thank you for the opportunity [Company] he already gave [Number Of Years]and I believe that the friends I have made here will last until I retire.

I would like to give you an opportunity to help me before or after I leave. If there is any way I can help make the transition easier for my successor or for the company, please let me know how I can help.


[Your Full Name]

William Washington
123 Cherry Street, Pasadena, CA 91001

May 20, 2020

Benedict Arnold
Project Manager
EasyFlow Solutions
456 Continental Ave., Pasadena, CA 91001

Dear Mr. Arnold,

Please accept this letter as notice of my retirement from the professional services of EasyFlow Solutions effective June 19, 2020. This was not an easy decision to make, but it is time for me to spend more time with my family.

Starting as an apprentice at EasyFlow Solutions 15 years ago, I never dreamed that I would rise to the position of Project Manager. I am proud of my success and the growth of the company during my time here.

Working for EasyFlow Solutions has been a lot of fun, and the opportunities for personal and professional growth are endless. While I am excited to begin retirement and spend more time with my family, know that I will truly miss being around such amazing people. I want to thank you for the opportunities that EasyFlow Solutions has provided over the past 15 years, and I am sure that the relationships I have made here will last long into my retirement.

I would like to give you an opportunity to help me before or after my departure. If there is any way I can help make the transition easier for my successor or for the company, please let me know how I can help.


William Washington

Procedures for Resigning a Job Due to Retirement

  1. Research your company’s policies. It’s good to know how your company is doing after you retire. Contact HR, check any company documents that explain this, or talk to staff who know what they’re doing. The more you know about how this process goes down, the easier it becomes.

  2. Provide information. Although two weeks’ notice is the norm, you may consider giving more notice if you’re retired, depending on how long you’ve been with the company and the nature of your relationship with your employer.

    It is a good idea to discuss with your employer to determine a deadline that will work for both of you before submitting your resignation letter.

  3. Offer help. You’ll probably be leaving a big difference in your company when you leave, so it’s a good idea to offer to help you transition in the right way.

    If you’re open to the idea, you can let your boss know that you’re available for a small job application, since you’re an expert on the ins and outs of the company.

  4. Write a resignation letter. The last part is your resignation letter, which will be in your employment file.

  5. Send a copy to people. This is especially important for the retirement letter, because HR will need to process your benefits.

How to Send Your Retirement Letter

If you have a good boss and you enjoy working for this company, it is better to submit your resignation letter yourself. Before that happens, you should talk to your employer about your plans so that your job doesn’t come back.

Delivering your retirement letter is great, but you should also send emails to all the relevant parties. This means you must also email HR so they can put it in your official file.

As mentioned before, two weeks notice is the minimum you should give, but if you have been with the company for a long time, consider giving your resignation letter up to a month before you plan to leave.

Possible Responses to Your Retirement Letter

More and more retirees continue to work in a different way than before. Be prepared for your supervisor to ask you to continue applying or work part-time. You can include your willingness to continue working in your retirement letter or simply discuss it with your employer.

Or you may be asked if you want to continue working part-time for a few months to gradually taper off. If you agree to this, be sure to include it in your resignation letter, so everyone is on the same page about the timing.

Of course, if you’re 100% ready to work, don’t be vague or give in to requests because you’re upset. You are retired, and you have the right to terminate your employment as you wish.

Don’t miss an opportunity that is right for you.